BUILDING CONSTRUCTION DEPARTMENT

Privacy Policy:-

We do not sell or share any personally identifiable information volunteered on the Portal site to any third party (public/private). Any information provided to this Portal will be protected from loss, misuse, unauthorized access or disclosure, alteration, or destruction.
We gather certain information about the User, such as Internet protocol (IP) addresses, domain name, browser type, operating system, the date and time of the visit and the pages visited. We make no attempt to link these addresses with the identity of individuals visiting our site unless an attempt to damage the site has been detected.
Department shall keep due measures so as to maintain the data security related to Organizers.

Terms and Condition:-

The property shall be booked on “First come, First get” basis. However special preference shall be given to booking of the Government Departments.
The Property shall not be utilized for any Commercial purpose, further subletting etc
Chief Engineer (Patna), Building Construction Department Patna shall have the rights to cancel any booking in the events of government programs in public interest. Organizers will have to change their booking accordingly.
Prior No – Objection Certificate from District Magistrate, Patna/ Executive Magistrate Patna is mandatory for booking of “ Bapu Sabhagar ”and “ Gyan Bhawan Multi- purpose Hall” by any Private / Recognized Institution.
Generally booking is done for the period 09:00AM to 09:00PM.
The Conference hall shall not be booked for events like taking examination, any marriage events, any rally or any uncivilized Program on the pre text of Cultural program.
Organizer shall not be allowed to install video screen, projectors etc during the events. They have to utilize the facilities already provided there
It is prohibited to bring fire crackers or any other explosive items in the campus.
It is Prohibited to faced handbills, posters etc in the campus.
It is not allowed to drill, fix nails on the walls.
It is Organizer’s responsibility to maintain law orders, manage crowd during entry & Exits at the venue.
It is not permitted to continue the program beyond 10:00 PM. Electric power supply shall be disconnected after that.
No foods and drinks is allowed in the conference hall.
It is required to take a ‘No Damage Certificate’ from the Executive Engineer, Patna Division, Building Construction Department after the Events.
It is not permitted to install tents/Pandal etc in the Campus.
It is mandatory to give a written information about the events to Gandhi Maidan Police Station and S.P. Traffic by the Organizers.
It is Organizer’s responsibility to keep arrangements of medical facilities / ambulance etc during the events.
No claims of organizers shall be entertained for minor interruption in program due to electric/ mechanical issues.
Vehicles are to be parked in the parking lot in basement, which can accommodate about 100 light motor vehicles.
If booking is required for few days prior to the main event date for preparation, same booking charges shall be applicable for those days also.
Only stairs shall be used for carrying event materials on the upper floors.
If items in the event are damaged by the Organizers / attendees; the cost of the same shall be recovered from Organizers only.
If some organizers are found to disobey the booking rules and regulations, they shall not be given booking in future.
Wastage has to be disposed in the dustbins only.
It is mandatory to fully vacate the campus within 6 hours after the event so that it may be made ready for next day events. In case of delay in vacation of the premises beyond 6 hours, booking charges of an extra day shall be levied.
No weapons are allowed inside the premises , except for the Govt Security Personnel and Police Personnel .
Organizers and their guests will be solely responsible for their belongings.
Willing Organizers can apply online for booking from the website www.bcdbookings.com itself. Only Govt departments are allowed for Offline booking . Executive Engineer, Patna Division , Building Cosntruction Department can be contacted between 11:00 AM to 03:00 PM for enquiry and application .
In no circumstances , the number of guests should increase the capacity of the Conference Halls . In such scenario , Security Deposit is liable to be forfeited .
Power Supply and Entry of Organizers shall be permitted Three Hours before the scheduled event booking time.
Air-conditioning shall be switched on four hours before the event timing. In unforeseen cases like LOW Voltage , Power failure , operation of ACs shall not possible .
The Organizers shall issue entry passes for vehicles coming during event . Maximum 100 LMVs are permitted in the underground parking.
No Loud Speakers/ PA systems are allowed outside in the campus. If some organizer violates this rule , Rs 5000 shall be deducted from Security Deposit
Only “Deep Prajjwalan (Lighting the Lamp) “is permitted in the Halls. No other fire prone material like candles, incense sticks etc are allowed in the campus.
Smoking / Drinking is fully prohibited in the Halls /Meeting Rooms/ Courtyards and campus.
The Organizer or his representative shall do the entry in the Register with Caretaker about start and end time of the event before leaving the campus.
Visitors are not allowed to carry bags , Jhola , Water Bottles etc in the conference Halls .
In Samrat Ashok Convention Centre , no outside catering / food is permitted . For any catering in this campus either of the empanelled firms can be contacted :-
a)Harilal Ventures Private Limited ( Sh. Abhishekh Rathaud – 92644 44723)
b)Hotel Maurya Private Limited ( 92047 80252)

Refund and Cancellation:-

10% of the registration fee shall be deducted if the Organizer informs about cancellation one week before the booking date.
25% of the registration fee shall be deducted if the Organizer informs about cancellation two days before the booking date.
50% of the registration fee shall be deducted if the Organizer informs about cancellation one day before the booking date.
Registration fee shall not be refunded if the organizer informs about cancellation on the booking date.
If some damage of the property is found during the events, the security deposit shall be adjusted accordingly. If the cost of damage is more than the security deposit, other legal action shall be taken to repair the damage.